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Administrative Assistant/ Executive Assistant

Location: New York, New York
Job # 6521745
The Supporting Cast is actively recruiting for a variety of Administrative and Executive Administrative positions. These positions can vary between Temporary, Temporary to Hire, and Direct Placement opportunities. Industry varies from Financial, Fashion, Legal, Media, and Marketing.

Responsible for providing Administrative Support to various levels of Management, Directors, and the overall organizations.  Will perform diverse secretarial and administrative duties which include but are not limited to the following: 
  • General administrative and clerical tasks, including contacting/preparing correspondence to, or responding to vendors, clients and customer accounts, filing, note taking and summarizing
  • Answer phones and communicate with colleagues regarding office activities, meetings, etc.
  • Prepares various confidential reports/correspondence
  • Float between various departments assisting on special projects
  • Schedules/coordinates meetings and appointments
  • Answers and screens phone calls to determine resolution routing
  • Manages urgent, confidential and complex tasks and constantly changing priorities
  • Works independently under aggressive timelines with an ability to work under pressure
  • Prepares and processes accurate and timely invoices and expense reports
Required Skills
  • 1+ year minimum experience in an Executive Administration position
  • 3+ hours working as Administrative Assistant
  • Excellent interpersonal and oral and written communication skills
  • Excel experience required
  • Proven high energy level and strong work ethic
  • Must be a self-starter with ability to work with minimal direction
  • Demonstrated ability to successfully execute multiple tasks within tight guidelines
  • Ability to effectively interface with all levels of management
Desired Skills:
  • Demonstrated organizational skills
  • Proven ability to exercise diplomacy and discretion
  • Knowledge of corporate policies
  • Capable of working in a fast-paced environment
  • Must be able to handle multiple tasks
  • Bachelor’s degree or equivalent work experience
If you are interested in this opportunity and meet the qualifications please submit your resume.
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